Admin & managers: overview

If you run a club or manage a team, ClubRostr gives you the tools to organise sessions, look after member records, and keep the club running. This overview shows where those tools live and what each area is for; each section links to a focused guide.

Roles

ClubRostr has four access levels, from most to least access: Super Admin → Admin → Manager → Member. Admins run the whole club. Team managers look after the teams they manage — they don’t get the club-wide admin tools.

Note

Separately from access level, members carry tags that describe what they are — for example player, volunteer, or referee. Tags are independent of access level and don’t grant any permissions on their own. Which tags your club uses is set by a super admin.

Where the admin tools live

The admin tools sit inside About the club. To get there:

• Tap the club name or crest in the header (centre), or the club chip on your Profile, to open About the club.
• Tap Admin. This row only appears for admins.

The Admin hub is a row of segments across the top:

Dashboard · Sessions · Pending approvals · Members · Membership · Teams · Branding · Settings

Anyone who isn’t an admin and reaches the hub sees Access Denied.

What each area is for

Running sessions Create one-off and recurring sessions, handle approvals, mark attendance — the Sessions and Pending approvals segments.

Managing members & children Add and manage members, apply tags, and link child profiles — the Members segment.

Membership, tiers & payments Set up membership tiers and keep track of payments — the Membership segment.

Teams & rosters Create teams, build rosters, and assign team managers — the Teams segment.

Club settings & branding Session types, venues, waitlist behaviour, crest and colours — the Branding and Settings segments.

Control Centre Super-admin-only tools, also reached from About the club.

If you’re a team manager

Team managers don’t get the Admin hub. You manage the teams you’re responsible for from the Teams tab:

• Open your team to reach its Fixtures and Noticeboard, each with their own Add fixture and New post buttons.
• You can view your team’s members (read-only).
• Creating sessions and challenges is scoped to your teams — club-wide admin areas stay admin-only.

Related

Running sessions

Managing members & children

Teams & rosters

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